The PPAI Expo
99% Of Attendees Would Recommend The PPAI Expo To A Colleague
The PPAI Expo has earned a reputation of being the most extraordinary trade show in the entire industry thanks in part to the countless hours put in by staff, volunteers, speakers, members and partners. Today, we are proud to say The PPAI Expo has grown to become the largest industry trade show in North America.
Serving as the yearly launch pad for both suppliers and distributors, The PPAI Expo brings more than 12,000 distributors from nearly 4,000 companies together under one roof for the five-day event. The PPAI Expo features more than 1,200 exhibiting companies showcasing more than a quarter million products over 1,000,000 square feet of the Mandalay Bay Convention Center, the fifth largest convention center in the U.S.
Your company can automatically qualify (upon verification) to attend the show, if you are a PPAI member, Regional Association member, Adventures in Advertising Franchisee, Proforma Franchisee, Distributor member of DistributorCentral, or a SAGE subscriber. You may also qualify if you are an ASI subscriber, but you must provide documentation. If you do not meet any of the above qualifying criteria, depending on your company category, you can qualify by providing the following:
- Either provide three invoices from three different promotional product suppliers for at least $100 each (not for samples) dated within the last twelve months, or be sponsored by at least three members of PPAI. Sponsorships must be in writing.
- Be in the promotional products industry for at least three months.
- Have a promotional products annual sales volume of at least $15,000.
Qualifying materials can be emailed to firstname.lastname@example.org or faxed to our membership department at 972-258-3007 Attn: PPAI Associate. Once our membership department has verified your qualifying materials meet the above mentioned criteria, you will receive an email letting you know your PPAI Associate account is activated.
Suppliers must be exhibiting at The PPAI Expo or be members of PPAI in order to gain access to the show. Supplier and Business Services Members of PPAI not exhibiting at The PPAI Expo may attend PPAI education for no additional cost. Supplier and Business Services Members of PPAI not exhibiting at The PPAI Expo may gain access to the exhibits by paying a $250 fee per registration badge. Nonmember and PPAI Associate, non-exhibiting suppliers are not permitted to attend The PPAI Expo.
Multi-Line Reps must be members of PPAI in order to register with their company name. Nonmember Multi-Line Rep’s must register under one or all of the companies they will be representing at The PPAI Expo.
No One Under Age 16
No one under the age of 16 is allowed access to the show floor, education seminars or events of The PPAI Expo, Expo East or other PPAI Events during installation/move-in, show days and dismantle/move-out periods. Evidence of age must be presented upon request. Violators of this policy will be asked to leave the event or applicable area.
Registration & Attendance Rules
PPAI Expositions are industry trade events open to Association members who are current in payment of dues and to officials of nonmember firms whose names are placed on the Admittance List. PPAI Expositions are closed to the general public, to nonmember Suppliers who are not exhibiting, to unauthorized personnel of Distributor firms and to users of Promotional Products.
Distributor and Franchise firms may register authorized personnel to attend all days of the Exposition. Sales Representatives (whether employees or independent contractors) may register only with their firm’s principal’s approval. No one under the age of 16, is allowed access to the show floor, education seminars or events of The PPAI Expo, Expo East or other PPAI Events during installation/move-in, show days and dismantle/move-out periods. Evidence of age must be presented upon request. Violators of this policy will be asked to leave the event or applicable area. At The PPAI Expo 2018 each member Distributor and Franchise firm is entitled to register at no charge, an unlimited number of registrants.
Supplier and Business Services Members not exhibiting at The PPAI Expo 2018 may register and attend free education for no additional cost. Supplier and Business Services Members not exhibiting at The PPAI Expo 2018 wanting to gain access to the exhibit hall floor must pay $250 per registration badge.
Any member who transmits or gives a member badge to a nonmember or to unauthorized personnel of member or nonmember firms or registers for admission such a person, may be assessed $500 for each violation. If an exhibitor or any member of his staff gives or transmits an exhibitor badge to a nonmember or to unauthorized personnel of member or nonmember firms or registers for admission such a person, the exhibitor may be assessed $500 for each such violation and may forfeit space priority for future PPAI Expositions. PPAI reserves the right to refuse admittance to anyone without cause or explanation.
PPAI reserves the right to remove any attendee or exhibitor from the show without cause or explanation (no refunds will be given) and refused admittance into future PPAI events.
eventBit – Program Description and "Opt-Out" Option
At The PPAI Expo 2018, PPAI, through its registration vendor, Experient, will utilize technology called eventBit. This technology will allow PPAI to better understand the needs and behaviors of show participants. Each participating attendee’s badge holder will contain a beacon chip to help PPAI monitor what areas draw attendance, which will help PPAI know what exhibitor, product, or service may interest attendees.
PPAI will monitor attendee movements on the exhibit hall floor, Product Pavilion areas, convention center lobbies, ballrooms and meeting rooms. Through Experient lead retrieval devices, exhibitors of The PPAI Expo 2018 will have access to basic information about participating attendees such as demographics and company name, length of booth visits and booth pass-by, but exhibitors will not have access to personal identifiable information such as your name or personal contact information. Only by an exhibitor scanning an attendee badge will they have access to personal identifiable information. PPAI is the sole owner of the eventBit data collected and participating attendee’s personal data will not be shared.
If you do not want to participate for any reason, simply visit “Already Registered” registration counters in the main level one (1) lobby, or the “Help Desk” located in the “Quick Print” registration area to be removed from the PPAI event analytics and eventBit technology.
PPAI Associate, Non-Member Attendance and Fees
Firms that are qualified PPAI Associate (formerly UPIC subscribers) may attend The PPAI Expo. Regional, International Association Members, and Industry Subscriber Distributor Members may attend at no charge. Nonmember distributors (non-regional/international association distributor member and industry subscriber distributor) may register to become a PPAI Associate and attend at no charge by submitting to PPAI three invoice copies/letters of reference for $100 (merchandise, not samples) dated within the last twelve (12) months from three promotional products suppliers. The Association reserves the right to further investigate the attendance of nonmember firms and/or refuse admittance.
Escorted Exposition Tour
Representatives of nonmember firms interested in becoming members may be accorded an escorted tour of the Exposition. Applications for such a tour should be made to the PPAI Expositions Department prior to The PPAI Expo 2018.
Media Credentials Request and Guidelines Form
Representatives from the media wanting to gain access to The PPAI Expo 2018, Must complete the Media Credentials Request Form.
Solicitation of Goods and Services
Only those firms registered at the Exposition as Exhibitors (member and nonmember) may solicit their goods and services. Specifically, non-exhibiting suppliers, guests and members of the press are prohibited from soliciting business during the Exposition. Violation of this rule can lead to immediate removal from The PPAI Expo 2018 and non admittance into future PPAI events.
Segway Scooters & Two Wheeled Motorized Vehicles
Operators without reported disability are prohibited from using Segway scooters or any two wheeled motorized vehicles in Mandalay Bay public areas, including, but not limited to the trade show halls at the Mandalay Bay Convention Center. Segway scooters (at walking speed only) are permitted in public areas of the hotel only when the operator represents that the equipment is a mobility assistance device for a disability condition. Use of a Segway may be excluded in areas that are relatively high foot traffic venues. This includes the Casino, theaters, Event Center, restaurants and the Convention Center.
In such cases of exclusion, a guest will be offered the use of a balanced wheeled mobility device such as a wheelchair or motorized scooter. PPAI has contracted with Desert Medical Equipment, for the rental of motorized scooters for all PPAI guests requiring mobility assistance. Information on how to rent equipment is located on the Attendee page under On-Site Services.
All attendees are welcome to utilize wheeled carts or cases to carry their catalogs and other materials collected at the show. The carts or cases may only have two wheels with a wheelbase of no more than 12” from outside wheel to outside wheel. Collection boxes on carts can be no wider than the cart, or larger than 15” in any dimension. DRUMS AND BARRELS WILL NOT BE ALLOWED ON THE SHOW FLOOR! PPAI reserves the right to remove any cart or case from the show floor at its discretion.
All programs, meetings, sessions, seminars, trade shows and other events sponsored by PPAI are the exclusive property of PPAI and no one is permitted to record or reproduce such events, aurally or visually, by motion pictures, videotape recording, audio cassette recording or by any other means for commercial purposes without the express written consent of PPAI. The rule does not prohibit videotaping or other visual or aural recordings by an exhibitor of PPAI trade shows made entirely within the booth space leased by that exhibitor. In order to not interfere with normal show proceedings, all recordings done outside an exhibitor’s own booth shall be done prior to or after exhibit hours; any special expenses generated to be borne by the proponents/exhibitors.
Photography and/or videotaping of any display or product other than an exhibitor’s own are prohibited, unless permission has been obtained from PPAI and the firm whose booth is being photographed/videotaped.
Consent to Use of Photographic Images - Registration and attendance at, or participation in The PPAI Expo or any association meetings or events constitutes an agreement by the registrant to fully consent to PPAI’s use and distribution (both now and in the future) of the registrant’s or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Assumption of Risk
You assume any and all risks occurring before, during or after any PPAI event held in conjunction with The PPAI Expo, including injury by any cause. You release PPAI and its respective affiliates, agents and employees, from any related claims.
According to the Nevada Clean Air Act, there is no smoking or vaping (e-cigarettes), permitted in the Mandalay Bay Facility during move-in, show days, or move-out with the exception of the main casino floor and designated guest rooms.
Amendment to Regulations
Exhibitor and attendees shall observe and abide by any additional reasonable regulations made by PPAI, its officers and employees for efficient and safe operation of The PPAI Expo. All regulations outlined in this document will remain in effect during the entire event. In addition to these regulations, those outlined in the Exhibit Space Application and Contract (for exhibitors only) will be in effect and enforced.
Any and all matter not specifically covered by either of these documents shall be subject solely to the judgment of PPAI, and may be amended at any time.
Violation of Rules and Regulations
A member who violates any of these rules and regulations is subject to an assessment of $500 for each violation and/or forfeiture of space priority for future PPAI Expo's. Repeated violation may result in loss of the right to exhibit or attend The PPAI Expo.