Registration & Attendance Rules

ATTENDANCE: PPAI Expositions are industry trade events open to Association members who are current in payment of dues and to officials of nonmember firms whose names are placed on the Admittance List. PPAI Expositions are closed to the general public, to nonmember Suppliers who are not exhibiting, to unauthorized personnel of Distributor firms and to users of Promotional Products.

Distributor and Franchise firms may register authorized personnel to attend all days of the Exposition. Sales Representatives (whether employees or independent contractors) may register only with their firm’s principal’s approval. No one under the age of 16, is allowed access to the show floor, education seminars or events of The PPAI Expo, Expo East or other PPAI Events during installation/move-in, show days and dismantle/move-out periods.  Evidence of age must be presented upon request.  Violators of this policy will be asked to leave the event or applicable area. At The PPAI Expo 2015 each member Distributor and Franchise firm is entitled to register at no charge, an unlimited number of registrants.

For The PPAI Expo 2015, End-Buyers may register for and only attend brand., and the Product Pavilions (located in the Mandalay Bay Ballroom). End-Buyers will be permitted to attend appropriate education, General Sessions and networking events.

Any member who transmits or gives a member badge to a nonmember or to unauthorized personnel of member or nonmember firms or registers for admission such a person, may be assessed $500 for each violation. If an exhibitor or any member of his staff gives or transmits an exhibitor badge to a nonmember or to unauthorized personnel of member or nonmember firms or registers for admission such a person, the exhibitor may be assessed $500 for each such violation and may forfeit space priority for future PPAI Expositions.   PPAI reserves the right to refuse admittance to anyone without cause or explanation.

PPAI reserves the right to remove any attendee or exhibitor from the show without cause or explanation (no refunds will be given) and refused admittance into future PPAI events.

NONMEMBER ATTENDANCE AND FEES : UPIC qualified nonmember firms may attend the PPAI Exposition. Regional, International Association Members, and Industry Subscriber Distributor Members may attend at no charge. Nonmember distributors (non-regional/international association distributor member and industry subscriber distributor) may attend at no charge by submitting to PPAI three invoice copies/letters of reference for $100 (merchandise, not samples) dated within the last six (6) months from three promotional products suppliers. The Association reserves the right to further investigate the attendance of nonmember firms and/or refuse admittance. End-Buyers may only attend brand., and the Product Pavilions (located in the Mandalay Bay Ballroom) at no charge.

ESCORTED EXPOSITION TOUR: Representatives of nonmember firms interested in becoming members may be accorded an escorted tour of the Exposition. Applications for such a tour should be made to the PPAI Expositions Department prior to The PPAI Expo 2015.

BUSINESS/SOCIAL EVENTS: Exhibitors, organizations, and participating registrants shall not hold business or social functions to which Distributors and/or Franchisers are invited during official exhibit hours or during any other PPAI Expo event. Only exhibitors in good standing and authorized distributor members of PPAI are permitted to host a hospitality function at the Mandalay Bay Convention Center or in an official hotel. PPAI Show Management MUST approve all requests for a hospitality suite or public function space in advance

SOLICITATION OF GOODS AND SERVICES: Only those firms registered at the Exposition as Exhibitors (member and nonmember) may solicit their goods and services. Specifically, non-exhibiting suppliers, guests and members of the press are prohibited from soliciting business during the Exposition. Violation of this rule can lead to immediate removal from The PPAI Expo 2015 and non admittance into future PPAI events.

WHEELED VEHICLES: All attendees are welcome to utilize wheeled carts or cases to carry their catalogs and other materials collected at the show. The carts or cases may only have two wheels with a wheelbase of no more than 12” from outside wheel to outside wheel. Collection boxes on carts can be no wider than the cart, or larger than 15” in any dimension. DRUMS AND BARRELS WILL NOT BE ALLOWED ON THE SHOW FLOOR! PPAI reserves the right to remove any cart or case from the show floor at its discretion.

TAPING: All programs, meetings, sessions, seminars, trade shows and other events sponsored by PPAI are the exclusive property of PPAI and no one is permitted to record or reproduce such events, aurally or visually, by motion pictures, videotape recording, audio cassette recording or by any other means for commercial purposes without the express written consent of PPAI. The rule does not prohibit videotaping or other visual or aural recordings by an exhibitor of PPAI trade shows made entirely within the booth space leased by that exhibitor. In order to not interfere with normal show proceedings, all recordings done outside an exhibitor’s own booth shall be done prior to or after exhibit hours; any special expenses generated to be borne by the proponents/exhibitors.

Photography and/or videotaping of any display or product other than an exhibitor’s own are prohibited, unless permission has been obtained from PPAI and the firm whose booth is being photographed/videotaped.

Consent to Use of Photographic Images - Registration and attendance at, or participation in The PPAI Expo or any association meetings or events constitutes an agreement by the registrant to fully consent to PPAI’s use and distribution (both now and in the future) of the registrant’s or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.

ASSUMPTION OF RISK: You assume any and all risks occurring before, during or after any PPAI event held in conjunction with the EXPO, including injury by any cause. You release PPAI and its respective affiliates, agents and employees, from any related claims.

NO SMOKING: According to the Nevada Clean Air Act, there is no smoking or vaping (e-cigarettes), permitted in the Mandalay Bay Facility during move-in, show days, or move-out with the exception of the main casino floor and designated guest rooms.

AMENDMENT TO REGULATIONS: Exhibitor and attendees shall observe and abide by any additional reasonable regulations made by PPAI, its officers and employees for efficient and safe operation of the Exposition. All regulations outlined in this document will remain in effect during the entire event. In addition to these regulations, those outlined in the Exhibit Space Application and Contract (for exhibitors only) will be in effect and enforced.

Any and all matter not specifically covered by either of these documents shall be subject solely to the judgment of PPAI, and may be amended at any time.

VIOLATION OF RULES AND REGULATIONS: A member who violates any of these rules and regulations is subject to an assessment of $500 for each violation and/or forfeiture of space priority for future PPAI Expositions. Repeated violation may result in loss of the right to exhibit or attend PPAI Expositions.

These are just excerpts from the full list of The PPAI Expo 2015 Show Rules & Regulations (PDF).



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